Permissions:  In order to receive an alert and access a list, the person must have SharePoint permissions.  Add these individuals to the site Members group.


Attendance List

Instructions for Attendance Takers (KB131)


Contact List 

To modify the "To" options in the Contact list:

  1. Navigate to the Contact List
  2. Under List Tools, select the List Tab.
  3. Click List Settings
  4. Under Columns, click on To and make your changes. 
  5. Click OK.

 Permissions:  In order to receive an alert and access a list, the person must have SharePoint permissions.  Add these individuals to the site Members group. 

Alerts

First, set the permissions.  In order for a person to recieve an email alert s/he must have at least view permissions for the associated list.

Next, set the alert.

‚Äč  To set a new Alert for the Contact or Report Absence list:

  1. Navigate to the Contact or Report Absence  List

  2. On the Ribbon, under List Tools, select List

  3. On the drop-down under Alert Me, select Set Alert on the List

  4. In the Users field, add the email address(es) for persons who should receive an alert (email) when an item is added to the list (delete your email address if you do not want to receive an alert); click the checkmark to confirm that you've entered the email address correctly.  Alternatively, you can click on the book icon and search for the person.

  5. The only delivery method is email.

  6. Choose the type and frequency of changes

  7. Click OK

To edit/delete an existing Alert for yourself:

  1. Navigate to the Contact or Report Absence List

  2. On the Ribbon, under List Tools, select List

  3. On the drop-down under Alert Me, select Manage My Alerts

  4. Click on the Alert you want to edit and make your changes

  5. Click OK to save changes

To check/edit/delete alerts set for someone other than yourself:

  1. Navigate to the About Us site (for contact list) or the Parents site (for the attendance list)
  2. Click the GEAR>Site Settings
  3. Site Administration>User Alerts
  4. Display Alerts for:  (choose a person)  (If NONE, there are no alerts set on any list.) and click Update
  5. Alerts for all lists will be displayed for that person.  To delete an alert, check the box to the left and then Delete Selected Alerts