These forms are used in all the school websites as a way for the public to make contact with the school. General questions use the Contact Us form. Parents can use the Report Absence form to communicate with the school that their student is sick and/or won't be attending school on a day. It is very important that school office staff monitors these lists by setting up an alert (email) to signal any new addition to the list. The lists can be accessed from the Webmaster Dashboard (see instructions below). Due to confidentiality, the Absence data is only accessible by approved staff.
Permissions: In order to receive an alert and access a list, the person must have SharePoint permissions. Add these individuals to the site Members group. The setup instructions for alerts are listed below. If help is needed to setup permissions and email alerts, please submit an IT service request.
This form allows site visitors to contact BVSD departments or schools through the website via email. For schools, the contact form can be setup to contact either the Main Office, Registrar, or Health Room with the default being set as Main Office.
Modifying Contact Us Form
To modify the "To" options in the Contact list (form):
This form allows parent/guardians to notify School Attendance that their student will not be attending school.
When the Report Absence form is filled out and submitted by a parent, it creates an entry into the Absence list. This list is accessible from the webmaster dashboard.
Only approved attendance takers are given permission to view this confidential list and receive email alerts. Email alerts can be setup to notify staff that a parent has filled out this form indicating a student is missing school. To get permissions to this list, contact Scott Abbey to approve the request. He will submit an IT service request for staff access. IT Service Desk can help setup the email alert. After the student's absence has been recorded into IC, the item can be deleted from the list. For additional information, please view the KB131: Attendance Reporting on SharePoint School Websites.
In order for a person to receive an email alert s/he must have at least view permissions for the associated list.
Set Up a New Alert
Edit/Delete an Existing Alert
Check/Edit/Delete Alerts (for someone other than yourself)